Cleverdata Ltd Banner

Emergency Planning

Emergency Flood

Several emergency planning units have worked with Cleverdata in a number of areas of data management, including:-

  • Contact / communication records
  • Plan distribution
  • Reception centre registration of evacuees
  • Service continuity planning

It is essential that data is centrally maintained and easily updated.  It must also be accessible for use in multiple business procedures; mail shots, paper-based and on-screen directories, alerting cascades, incident sub-groups and output to partner agencies in electronic form. 

Data integrity is essential; Cleverdata systems verify all inputs and measure data accuracy!

Barcode
Emergency Planning
Mail shot documents can be bar-coded for fast data tracking and immediate analysis of returns. Return rates can be measured instantly and nil returns rapidly chased up!
Do you know what percentage of all your contact data has been approved by your contacts within the past 6 months? With a Cleverdata Contact Management System you would expect this to be over 80%. If it isn't, how do you know that you will be able to contact the appropriate person when you need them in an emergency?
Do you know who holds every copy of each of your emergency plans? When did they last receive an amendment? Did they acknowledge receipt of each plan issue, re-issue and amendment?
Do you know which of your partners' plans are held by your organisation, when were they last updated - and where are they held?
When working with partner agencies such as emergency services and voluntary organisations during an incident is your data handling as efficient as it might be - are you sure you have access to and are providing the best possible information?

"Prior to installation of the Cleverdata Emergency Contact Directory we had an on-going nightmare of knowing that it was impossible to keep all contact and callout information in an up-to-date condition for use without input of a considerable amount of resource from within the unit. We can now be sure that when we phone, fax or email we get hold of the right person within the organisation whom we need to speak to. This tool has proved absolutely invaluable during emergency situations and was of particular use during the flash floods in North Yorkshire in July 2005."
Robin Myshrall, County Emergency Planning Officer, North Yorkshire County Council Emergency Planning Unit